Privacy policy.
Effective Date: 01/01/2025
Women in Tech Sussex ("we", "our", "us") are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal data in compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
1. Data Controller
Women in Tech Sussex is the data controller for the personal data you provide to us. Our contact details are as follows:
Name: Women in Tech Sussex
2. Information We Collect
We collect and process the following types of personal data:
Name: For identification purposes.
Email: To communicate with you regarding our services and events.
Pronouns: To address you correctly at events and in our community spaces.
Interests: To provide relevant content and information based on your preferences.
Location: To offer you events in your area and gauge interests in different locations.
Event Attendance: To manage event participation and provide relevant updates.
3. How We Use Your Data
Your personal data will be processed for the following purposes:
To maintain and enhance your engagement with Women in Tech.
To communicate with you about events, services, and other activities that you have signed up for.
To customize and improve the content and services we provide based on your interests and event participation.
We will not sell, rent, or share your personal data with third parties for marketing purposes.
4. Legal Basis for Processing Your Data
We process your personal data based on the following legal grounds under GDPR:
Consent: By providing your personal data, you have given us your consent to process it for the purposes outlined in this Privacy Policy.
Contractual Necessity: We process your data to fulfill our contractual obligations, such as delivering services and events that you have signed up for.
Legitimate Interests: We may process your data to improve our services and maintain your engagement with Women in Tech.
5. Data Retention
We will retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law. If you wish to unsubscribe from communications, your data will be removed promptly.
6. Your Rights
Under the GDPR, you have the following rights regarding your personal data:
Right to Access: You can request a copy of the personal data we hold about you.
Right to Rectification: You can request that we correct any inaccurate or incomplete data.
Right to Erasure: You can request that we delete your personal data, subject to certain conditions.
Right to Restrict Processing: You can request that we limit the processing of your personal data in certain circumstances.
Right to Data Portability: You can request that we provide your personal data in a structured, commonly used, and machine-readable format.
Right to Object: You can object to the processing of your personal data for legitimate interests or direct marketing purposes.
Right to Withdraw Consent: If we process your data based on consent, you can withdraw your consent at any time.
To exercise any of these rights, please contact us using the details provided above.
7. Data Security
We are committed to ensuring that your personal data is secure. We implement appropriate technical and organizational measures to protect your data from unauthorized access, alteration, disclosure, or destruction.
8. Sharing Your Data
We may share your personal data with trusted third parties who assist us in operating our services and providing our events (e.g., event organisers, email service providers), but only as necessary for the services we provide and under confidentiality agreements.
9. International Transfers
If we transfer your personal data outside the UK or the European Economic Area (EEA), we will ensure that appropriate safeguards are in place to protect your data in accordance with GDPR requirements.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your personal data.
11. Contact Us
If you have any questions about this Privacy Policy or how we process your personal data, or if you wish to exercise your rights, please contact us at:
If you are not satisfied with how we have addressed your concerns, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s supervisory authority for data protection.